Archive for May, 2020

Making your Workplace Hygienic for Covid-19

With restrictions on covid-19 easing, non-essential retailers and schools are on track to re-open in the first and second week of June.

However, the world we know will be very different to the one before – and every place of interest will require formal practices and procedures to maintain cleanliness and prevent a second wave of coronavirus spreading.

With this in mind, we spoke to hygiene specialists, Trovex, to get an insight into how to make a commercial building hygienic.

Putting hygiene first

Hygiene must be very much become part of the company’s culture and something that all staff members and customers must participate in.

This could mean putting someone in charge of hygiene or greeting customers at the front of the store and making the best practices clear.

Any additional signs, protective screens and clothing would be welcomed to limit the spread.

This includes handing out gloves, masks, encouraging social distancing and also checking the health of any staff members and whether they come into contact with customers and any other staff.

Having hand sanitiser available at every corner is important and making sure that this is stocked up and not empty. For hospitals and clinics, it is common to have hand wash stations and hand sanitiser at the entrance of every room – and putting up signs to encourage this.

If the culture of hygiene is instilled into staff members and daily procedures, you are on track to creating a clean environment.

Staying on top of your supplies

To keep your buildings clean will require having all the right amounts of cleaning products including sprays, hand gels and liquids – and these are quickly becoming scarce amongst the influx of purchases from panic buyers.

Make sure that you can stay on top of your supplies and you can do this by checking with your suppliers and always looking for alternatives. It may be worth being slightly overstocked, just in case these products become hard to get hold of.

Trovex, and other suppliers, offer a range of materials that are made for hygiene purposes. This includes doors, walls, ceilings and panels that are PVC, wrapped or encapsulated. Usually created under high pressure, high temperature and vacuum-bonded, these types of materials create an impermeable barrier to moisture and bacteria and maximise hygiene.

You will notice that a lot of new schools (like academy schools), clinics and hospitals will use this type of wall cladding, which makes it easier to clean. When compared to tiles which are prone to getting grit and other dirt caught between the cracks, having panels is a much more hygienic approach for your interiors.

In addition, you can design for hygiene by having good ventilation and lots of windows and good ceiling heights. Any small and claustrophobic rooms are going to be a hotbed for germs and if someone who is infected coughs or sneezes, it will have less of a chance to escape.

Keeping a cleaning schedule

Banks, supermarkets and other high traffic areas will always have cleaning schedules – but it may be more important than ever to adhere and monitor them. In fact, it could be worth making extra cleaning schedules and more frequently to reduce the risk of any disease spreading.

How Secure Is Your Secure Cloud Storage?

WIth 95% of Australian businesses connected to the internet and conducting some portion of their trade online, many are seeking ways to streamline their digital presence. In the interests of ease and convenience, growing numbers of small to medium enterprises (SMEs) and large corporate offices alike are turning to third party cloud software for digital file storage. Over 40% of businesses in Australia now rely on cloud platforms Google Drive or Dropbox, the popularity of which has grown in tandem with the rise of remote working.

While cloud storage vastly simplifies the process of storing, accessing, and sharing files, it also presents a number of cyber security threats to SMEs. To explain the nature of these threats and how best to overcome them, we’ve teamed up with the cybersecurity experts at ESET. Read on to learn their advice for keeping your digital file storage safe and discover cloud data security best practices now.

Understanding Cloud Storage Security Risks

While they rely on increasingly sophisticated technology and are often managed by reputable software vendors, cloud storage platforms like Google Drive and Dropbox remain third party software. This means that they are subject to all the cyber security risks typically associated with third party software, such as:

  • Shared servers, which may leave you vulnerable to attack in the event that another business using the same platform is targeted by cyber criminals.
  • Potential access issues including uncertainty over the confidentiality of security credentials, the leaking of security credentials in the event that the cloud platform itself is the victim of a cyber attack, and the need to revoke access once a staff member leaves or is no longer authorised to access files.
  • Lack of backup services, leaving the business vulnerable to catastrophic data losses in the event that secure cloud storage servers fail or are taken offline.

Implementing Cloud Data Security Best Practice

While the above cyber security threats are certainly cause for concern and vigilance, they are far from unavoidable. Businesses can take a number of simple steps to limit their exposure to cyber attacks via third party cloud software. Here are some practical tips for dealing with cloud data security challenges and how to secure cloud data.

  1. Encrypt your data

Encrypting sensitive information is one of the foremost ways to minimise data theft threats associated with cloud storage. Readily available data encryption software can protect your sensitive information by making it unreadable to users without the relevant security credentials. That way, even if cyber attackers are able to access your files via cloud storage, they will not be able to understand and use them.

Top Tip: For maximum control over your cyber security measures, look for data encryption software that allows you to encrypt both volumes and individual files and folders.

  1. Require multi-factor authentication

Multi-factor authentication (MFA) is a type of login protocol that requires more than a simple username-password combination to verify a user’s identity. Common forms of MFA include special access codes sent to a designated email or phone number and personal questions determined by the user themselves at the setup stage. Requiring MFA to access data on your secure cloud storage platform is a simple yet effective way to strengthen cloud security, and can be easily implemented on most platforms.

  1. Maintain additional backup measures

Whether you’re storing your files remotely with a large provider like Google or Dropbox or using a smaller and less established provider, always keep a physical backup of critical data. Periodically backing up your files on a hard drive or on-site server can prevent devastating data loss in the event that a cloud platform malfunctions or ceases trading.

Secure your Cloud based Digital File Storage Today

Cloud based file storage is a major innovation in digital technology that has streamlined day-to-day operation for many businesses. Still, businesses must remain vigilant of potential cloud storage security risks and take appropriate actions to protect themselves against ever-present data theft threats.

In addition to undertaking the above practices, we recommend consolidating cloud security for small businesses by investing in security software like ESET Secure Business and ESET Secure Authentication (ESA). To learn more about these powerful software solutions and which could be right for you, get in touch with ESET!